Department Information
The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Job Summary
This position is part of the Hamilton Lugar School Support Services Team.

Department-Specific Responsibilities

Processes department purchase requests.
Submits and reconciles department reimbursement requests for employee and student travel.
Processes employee and non-employee travel.
In collaboration with other Financial Administrative Coordinators in HLS, processes payroll and verifies accuracy of payroll information.
Assists with processing documents for hires and terminations.
General Responsibilities

With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
Assists in designing, documenting, and implementing processes.
Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
Monitors financial accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
Serves as liaison to department and/or other university divisions.
Qualifications
EDUCATION

Required

High school diploma or GED
Preferred

Associate degree
WORK EXPERIENCE

Required

4 years of relevant experience
Combination of education and experience may be considered

SKILLS

Required

Proficient communication skills
Maintains a high degree of professionalism
Demonstrated time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
Experience in managing and documenting workflows, processes, and/or data entry
Basic understanding of technology
Ability to use standard office equipment such as phone, fax, scanner, etc.
Proficiency in computer systems, including standard Office software
Basic accounting and financial skills; ability to reconcile accounts
Prior demonstrated ability to apply concepts and policies to daily work functions
Good oral and written communication skills
Ability to clearly present material and make it accessible to a specific audience
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location
Hamilton Lugar School of Global and International Studies

Bloomington, Indiana

This is an in-person position with the ability to work one day remote, subject to change in the future based on university policy and business needs.

Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:

Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)