Administrative Assistant 3

Augusta University

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University -
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904

College/Department Information
As Augusta University's communications and marketing team, we support and share our services with every department across university settings on every campus. Every day, we strive to develop partnerships that cultivate an experience like no other within our community, elevating our brand in every way via social media, graphic design, communications, and marketing. Our team tells the stories of Augusta University to showcase our learning, discovery, student success, community and stewardship.

Job Summary
This position serve as the administrative assistant for the Vice President, Communications & Marketing, the Assistant to the Vice President, Communications & Marketing, and the Communications and Marketing team. This position manages the calendar and meetings schedule for the Vice President; handles administrative work such as personnel action processing, travel authorizations, expense submissions, budget reconciliation, purchasing requisitions, invoicing, P-card reconciliation, and managing office supplies, equipment and computer inventory; and assists with Communications and Marketing team assessments toward strategic goals and department initiatives.

Responsibilities
The duties include, but are not limited to:

Administrative Duties - Serves as the administrative assistant to the VP, Communications & Marketing, Assistant to the VP, Communications & Marketing, and the Communication & Marketing team. Manages the VP's calendar, including meetings and travel. Researches and collects necessary paperwork and documentation for the division to accomplish administrative tasks. Maintains and protects all confidential verbal and written communication.

Budget and Finance - Prepares check requests and PCFs, performs monthly budget and P-Card reconciliation, handles purchase requisitions and correspondence, P-card reconciliation, expenses and invoices. Reviews encumbrance report weekly to receive orders in the system.

Office Management - Manages the office reception area for the department of Communications & Marketing. Answers telephone calls and greets visitors to the office. Manages equipment, supplies and computer inventory.

Support - Provides support for department campus events set-up. Assists with the team assessments toward strategic goals and department initiatives.

Duties Assigned - Other duties as assigned.

Required Qualifications
A Bachelor's Degree and 2 years of progressively responsible administrative support experience.
OR
An Associate's degree and 5 years of directly applicable experience.
OR
A High School Diploma/GED and 8 years of directly applicable experience.

Preferred Qualifications
Bachelor degree in related field; Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple project & business processes.

Knowledge, Skills, & Abilities
KNOWLEDGE
Demonstrated computer proficiency

SKILLS
Excellent oral and written communication skills
Demonstrated skills in quality customer service
Organizations and analytical skills
Demonstrated relationship skills

ABILITIES
Ability to maintain confidentiality

Shift/Salary/Benefits
Shift: Days; Monday-Friday
Pay Grade: 13
Salary: Minimum $16.19/hour - $21.85/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=254099&PostingSeq=1



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