Administrative/Financial Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7122439 (Ref.No. ta230263)
Posted: January 30, 2023
Application Deadline: Open Until Filled

Job Description

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The Division of Diversity, Equity, and Inclusion (DEI) is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative and financial support to the Division of DEI. The Division includes the Accessibility and Disability Resource Center (ADRC), The TRIO Center, and the Office’s of Diversity, Equity, and Inclusion and Central DEI.

Duties:

Responsible for budgeting, planning, and forecasting for the division of DEI, as well as the departments reporting up to DEI.
Coordinates, creates, and manages all departmental account budgets including university, grants and OU Foundation funds in coordination with VP and area directors
Provides DEI staff with support on all financial, HR, payroll, procurement and travel matters, which requires an understanding of policies and procedures surrounding these areas.
Serves as the liaison to Shared Business Services Center (SBSC) for coordination of financial, payroll, HR, and travel transactions
Reviews and approves transactions entered by the SBSC
Reviews monthly financial reports, monitoring expenses to ensure expenditures are in-line with budget
Acts as the human resources coordinator for the department
Maintains confidential records
Assists with the development, implementation, and interpretation of departmental policies and procedures, ensuring compliance with federal, state and university policies and regulations
Serves as the departmental liaison with other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position

Job Requirements

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Required: Bachelor's degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

Skills:

Leadership skills
Ability to work with diverse populations, and an ability to work a flexible schedule when necessary
Proficient in Microsoft Office and other productivity software
Detailed oriented for accuracy of data and information
Strong critical thinking skills
General office skills
Must be able to create and deliver effective training presentations
Knowledge of budgetary processes
Excellent oral and written communication
Strong Excel skills including the ability to build and manipulate spreadsheets
Highly organized and able to handle multiple projects and deadlines
Advanced computer skills with wide knowledge of business software

Preferences:

Experience in payroll, finance or administrative support
OU or higher education experience
Highly organized and able to manage multiple projects and deadlines
Supervisory experience
Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Excellent office management skills
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and colleagues on campus
Ability to learn new systems and processes
Willingness to work closely with supervisor and other departments across campus to manage work and solve problems

Supervision:

Some students and provides support to divisional staff

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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