Study Abroad Coordinator

Saint Mary’s College of California

Moraga, CA

ID: 7122100
Posted: January 25, 2023
Application Deadline: February 26, 2023

Job Description

Study Abroad Coordinator

Salary: $50,000.00 Annually

Job Type: Full-Time

Job Number: 2015-1603874

Location: CA 94556, CA

Department: Academic Services

2/26/2023 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Reporting to the Director of Study Abroad and under the guidance of the January Term Director, the Study Abroad Coordnator will provide advising support to students who are interested in or applying for study abroad or January Term Travel opportunities. The Study Abroad Coordinator will also act as a vital resource to the offices they support. This position will manage social media websites and the marketing of study and travel abroad opportunities at Saint Mary's as well as plan and implement events to increase participation of students in education abroad opportunities.

Junior Advisor for Study Abroad Semester & Year-Long Programs:

• Provides secondary and/or follow up advising to students who are applying for study abroad programs
• Creates and monitors queries and reports in Terra Dotta to ensure students are meeting deadlines and are submiting complete applications
• Conducts outreach to students to gather documents and other required documentation for the study abroad application
• Assists with developing and delivering pre-departure orientation, study abroad fairs, re-entry workshops, information sessions, and other events related to marketing study abroad to students
• Creates and maintains electronic student files with application and other important documents
• Under the guidance of their direct supervisor, liaises with other departments on campus as necessary

Coordinator for Faculty-Led Travel Programs:
• Under the guidance of the January Term Director, develops and manages the application process for all January Term Travel courses for faculty proposals and student applications
• Advises and guides faculty and students on the application process, required documentation, and deadlines
• In collaboration with the January Term Director and the January Term Committee, reviews student applications and makes approval decisions, and enters decisions in Terra Dotta
• Under the direction of the January Term Director, manages budgetary processes for January Term Travel courses before, during, and after the courses end
• Liaises between January Term Travel faculty and other relevant departments on campus to communicate relevant tasks, timelines, and information, Business Office requirements, and final travel course itineraries
• Edits and updates information for January Term Travel Faculty Workshops, website, and other presentations
• Assists in developing and delivering pre-departure orientation for students, the January Term Travel Fair, and faculty information sessions
• Under the guidance of the January Term Director, develops and manages the January Term Scholarship for students as well as advise students on the application process and deadlines
• Creates and maintains electronic student files with application and other important documentaion
• Maintains and updates contracts with vendors in collaboration with the Business Office

Social Media Marketing & Events Manager:

• Manages the social media accounts for the Center for International Programs and January Term Travel
• Creates digital content (flyers, online event calendar, social media posts, etc.) to market and promote various travel opportunities and events on campus
• Collaborates in growing awareness for travel opportunities and events on campus and increase student engagement through the use of social media branding
• Responsible for posting printed flyers and tabling at various events to promote travel opportunities and events on campus
• Responsible for coordinating various events for the Center for International Programs including planning, booking space on campus, ordering food, marketing to students, staff and faculty

Terra Dotta Representative:

• Troubleshoots with students, staff, and faculty on login issues and navigating the software and answering questions related to usage of the software
• Creates and implements informational workshops for various audiences around campus
• Under that direction of their direct supervisor, updates and/or maintains the Terra Dotta software as needed

Other Duties as Assigned:

• Under the guidance of their direct supervisor and/or the January Term Director, complete other projects or tasks as needed to advance the missions of the Center for International Programs and/or January Term Travel

Experience and Qualifications

Education: REQUIRED: Bachelor's PREFERRED: N/A

Experience: (years required and applicable field of experience): Experience working in a professional setting with experience working in an academic setting is preferred. Applicants with experience studying, teaching, traveling or living abroad are encouraged to apply.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Experience with Microsoft & Google Suites is required. Strong email, verbal, and presentation skills are highly desired. Familiarity with a variety of social media platforms such as Instagram, Facebook, and TikTok. Experience with Photoshop and/or photo editing software is desired.

Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: N/A PREFERRED: N/A

Other Requirements: (e.g. travel, weekend/evening work) Occasional travel to professional development conferences; and some weekend and evening work.

Supplemental Information
Supplemental InformationApplication Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

• A resume
• The name and contact information for three (3) professional references.
• In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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