Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Under firm deadlines, for the S.C. Tally and University Catering audit daily cashier check-out sheets and cashier sales deposits; prepare sales deposit reports; submit sales deposits and reports to Student Financial Services in a timely manner, and report errors to management; audit and verify reports with point-of-sale cash system; prepare Sales Spreadsheet each month after reconciling the daily deposits with the monthly financial report; meet deadlines.
• Audit vendor invoices to Ball State University purchase orders; reconcile differences with vendors and/or management; type accounts payable vouchers and process via Ball State University Accounting Department for payment; type and process food and supply "move orders"; meet deadlines.
• For the S.C. Tally audit cash POS (Point of Sale cash registers) records for accurate daily report of product movement of each menu item for each branded concept or food station; prepare computer spreadsheets to report product movement, value of sales, and royalties due each vendor; submit royalty authorizations to the Accounting Office for payment; meet deadlines.
• Assist with the preparation and communication of University Catering event contracts;
  maintain effective customer relations; outline event plans, menus and arrangement
  making sure to note guarantee information on all contractual agreements.
• Audit all purchase orders against requisition lists to ensure orders exist, delivery dates are accurate, and vendor product code numbers are correct; notify management of discrepancies between purchase orders and vendor invoices.
• Prepare estimated 1500 event invoices for meals, refreshments, and services; submit to Student Financial Services for processing within the established business month; audit the revenue accounts on the monthly financial statements to verify that client invoices were correctly posted; audit revenue accounts on a monthly basis to ensure accounts receivables (off-campus and
  intra-university invoices) are paid; trace unpaid accounts and send overdue notices.
• Assist in University Catering event responsibilities; communicate effectively; maintain
  professionalism in a thorough, detailed, timely, even-handed manner; attend or conduct
  shift meetings answer phone calls and relate telephone messages and/or other information accurately and in a timely manner; maintain confidentiality and ethical practices; remain calm, courteous and in control of all situations and have a positive impact on others; maintain composure at all times, especially when under stress; manage disagreements to reach win-win situations and create an environment where all are treated with dignity and respect and where all policies, rules, and regulations are consistently administered.
• Observe safety and security precautions to prevent personal or employee injury
  and theft of University or employee property; maintain keys in a safe manner to
  prevent unauthorized use; unlock facility and/or secure the facility for periods of
  closure.
• Collect cash money and process credit card transactions for University Catering event pick-up sales and deposits; maintain adequate amounts of on-hand cash; maintain an accurate "safe count" book; maintain an accurate record of disbursements for same.
• Assist in optimizing profitability through effective monitoring and supervision of the liquor and spirit products; inventory management; theft and security controls,; implement corrective measures as needed.
• Establish, evaluate and execute personal goals; contribute to departmental
  goal setting and achievement; serve in contributory and effective manner on teams,
  committees and task forces.
• Perform other related duties as assigned, including, but not limited to; provide
  back-up support in the absence of University Dining Bookkeeper and Auditor positions.
• Maintain regular and predictable attendance.