About Us
Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 12,700 students from across Georgia, 34 other states and 64 countries, 95+ undergraduate programs and concentrations, and 35 master’s, specialist, and doctoral degree programs, we’ve come a long way since then. Today, we’re a regional powerhouse making a $626 million local economic impact.

With locations in Carrollton, Douglasville, and Newnan, Georgia, we take pride in making a difference in the lives of our students, our neighbors, and the world. In essence, UWG provides a safe, quality and affordable college experience that transforms lives. Amazing things happen when you Go West!

The university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center.

Job Summary
This position reports to and works collaboratively with the Director of University Recreation & Campus Center to coordinate the financial business operations functions of the department to include: daily deposits, budget reconciliations, purchase and payment requests, p-cards, travel reimbursements, etc. This position also serves as a liaison between several key departments on campus such as: Human Resources, Financial Aid, Student Employment. Because this position has pCard responsibilities, the candidate must successfully pass a credit check.

This position will assist in the training and evaluation of the Business Operations student team members on cash and/or credit card handling procedures as well as education of services offered and how best to deliver to patrons. Responsible for completing the daily deposit of cash, checks, and credit card transactions received for services according to established University procedures. Responsible for preparing all purchase and payment requests, p-card statements, petty cash reimbursements, and internal transfers for the department.
Prepare travel authorizations and travel expense statements for professional and student travel.

Responsibilities
40% of Time

Track revenues and expenses and prepare monthly budget reconciliations for each of the programmatic departments of University Recreation. Responsible for preparing all purchase and payment requests, p-card statements, petty cash reimbursements, and internal transfers for the department Prepare multiple travel authorizations and travel expense statements for professional and student travel

30% of Time

Coordinate all on-boarding processes in OneUSG for student employee positions within University Recreation. This will include working with the professional staff and graduate assistants on the following: posting and recruiting student positions in OneUSG, communicating with HR liaison on issues related to student employment, assist student employees and tracking progress with the on-boarding process in OneUSG. Assist with departmental orientation for part-time, student assistant staff, pro staff, and graduate assistants Orientation should cover the topics of, but is not limited to: cash handling procedures, customer service; departmental offerings; policies & procedures, OneUSG, payroll forms, software programs, and required University trainings. Ensure all records are up to date for student employees including: contact information, certifications, initiate and update software access credentials for student employees (Fusion, Connect2, When2 Work)

10% of Time

Provide administrative/reception support to professional staff in University Recreation. This includes: scheduling meetings, answering phones/emails, ordering supplies, tracking work order, communicating with vendor, patrons, and students, work orders.

10% of Time

Responsible for completing the daily deposit of cash and checks received for services according to established University procedures. Works closely with Student Affairs Business Manager on monitoring and forecasting all budgets within University Recreation. Collects, compiles, and analyzes complex data from University systems such as Banner, Touchnet, Fusion, and recreation software systems to create monthly financial and participation reports.

5% of Time

Process membership sales in the University Recreation office. Assist with membership promotion campaigns. Track membership and locker rental sales and process renewal letters Run monthly reports on sales, renewals, and demographics.

5% of Time

Responsible for retention of departmental financial records and other departmental records such as: waivers, contracts, etc. in accordance to established University policies and procedures.

Required Qualifications
Bachelor’s Degree in Business or related field or 2-3 years of administrative support or purchasing work experience. Strong business acumen and knowledge for how an office should function and operate. Ability to work collaboratively with students, faculty, staff, and members of the community at-large. The candidate must successfully pass a credit check.

Budgetary Responsibilities

Assist Director of University Recreation with the preparation and management of departmental budget which is comprised of three sources: E&G, SAFBA, and Campus Center Fee. Track revenues and expenses and prepare monthly budget reconciliations for each of the programmatic areas of University Recreation (Intramural Sports, Fitness/Wellness, Outdoor Recreation, Facility Operations, Events, and General Administration). This position is extremely detail oriented and errors that are made could affect the overall operation of the department and place the university at risk due to inaccurate financial record keeping.

Supervisory Responsibilities

Temporary or Student positions

Preferred Qualifications
Additional Preferred Qualifications

Higher education experience preferred in a professional setting.