Assistant Director of Facilities
ID: 7111732 (Ref.No. REQ10536)
Posted: September 26, 2022
Application Deadline: Open Until Filled
District Management Team Salary Schedule, Range 14
Starting Salary on Step 1 is $ 9,708.00 per month/$116,496.00 annually.
To assist the Director of Facilities in planning, organizing, coordinating, directing, reviewing and evaluating the construction, modification and maintenance of the buildings, grounds, classrooms, laboratories, athletic and recreational areas, offices and other facilities of an assigned college, including day-to-day building and grounds maintenance and operations; transportation; facility construction and modification; preventive and deferred maintenance; hazardous materials management and resource management; train, supervise and evaluate the performance of assigned personnel; prepare and administer annual program budgets; ensure compliance with District policies and applicable local, State and federal regulations.
To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision of assigned duties from the Director of Facilities or designee of the President. Exercises functional and technical supervision over the Night Facilities Operations Supervisor or, the Facilities Maintenance & Energy Projects Manager and other professional, technical, administrative support, contracted and/or other staff as assigned.
EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:
Plan, organize, coordinate and direct facilities operations and activities as assigned; develop and implement appropriate methods and procedures to optimize efficient and effective delivery of services; compile and analyze data; develop organizational structures and work processes that facilitate attainment of established program goals and objectives.
Assist the Director of Facilities in the planning, organizing, coordinating, and directing of all new construction and facility enhancement programs; coordinate and approve selection of outside contractors including architectural and engineering firms, construction contractors, vendors and maintenance companies.
Plan, coordinate, direct and evaluate College safety procedures and programs; identify and maintain environmentally sound practices; establish and supervise in-house inspections of all safety equipment; identify and recommend elimination of safety and health hazards; coordinate with College and District administrators and staff to develop on-going safety training programs related to the Illness and Injury Prevention Plan and Cal-OSHA.
Assist the Director of Facilities in the planning, coordinating, directing and evaluation of College facilities use; review and ensure compliance on contractual agreements related to facilities use; may supervise implementation of facilities rental and master calendar scheduling programs.
Recommend, develop and implement energy management and cost savings programs by enhancing systems to run more cost efficiently to reduce maintenance costs.
Assist in the preparation and administering of annual program budgets; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations.
Train, supervise and evaluate the performance of assigned managerial, supervisory, technical and support personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work.
Coordinate facilities programs, services and activities with student services functions and instructional programs; serve on campus and District committees, task forces and other work groups; expand and provide technical expertise concerning College facilities.
Ensure compliance with District policies as well as State and federal laws related to assigned program; review and certify the accuracy of data.
Assist in the preparation and submission of a variety of statistical and narrative reports; prepare budget reports, annual recap data and special reports, proposals, recommendations and other materials as requested; coordinate and respond to periodic audits and inspections.
Communicate with District and College administrators and support staff, representatives of State and federal regulatory agencies, educational institutions, social service organizations, architects, construction project managers, inspectors and others to coordinate activities.
Expand and maintain current knowledge of the District policies, procedures and local State and federal legal requirements related to facilities construction, modification, maintenance and operations.
Assist in the development of oral presentations made to the Board of Trustees, administrators, staff and professional colleagues at various gatherings; develop, coordinate and conduct workshops to provide specialized information and training regarding College facilities and related programs.
Perform a variety of duties related to the Director of Facilities in his/her absence.
Perform related duties as assigned.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to a bachelor’s degree from an accredited college or university with major course work in engineering, architecture, public or business administration or closely related field.
Five years of increasingly responsible experience in facilities management or closely related field, including at least three years of experience in a supervisory capacity.
Licenses or Other Requirements:
A valid California driver’s license.
Budget preparation and administration.
Building design, building trades and California construction codes.
Correct English composition, grammar, spelling and vocabulary.
Cost benefit analysis and cost accounting.
District and College organization, operations and objectives.
District and College policies and State and federal laws and regulations related to assigned program.
Interpersonal skills including tact, patience and diplomacy.
Materials, methods, practices, machinery and equipment used electrical, plumbing, HVAC and swimming pool maintenance activities.
Materials, methods, practices, machinery and equipment used for major facilities projects, construction, structural utilities, energy conservation projects, facilities repair and maintenance, landscape and irrigation installation and repair and college transportation services.
Occupational hazards and OSHA safety standards.
Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and specialized software related to District or College operations and facilities.
Oral and written communication skills.
Planning and organizational skills.
Principles and practices of construction plan and specification preparation.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
Assist in the preparation and administer budgets for assigned program areas.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Effectively utilize District/College resources to attain a clean, safe and appropriate learning environment for students, faculty, administrators and staff.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain effective and cooperative working relationships with those contacted in the course of work.
Learn and maintain current knowledge of facilities management, including, construction, modification, maintenance and operations.
Learn to interpret and apply complex and technical State and federal laws and regulations related to assigned program.
Maintain the security of confidential information and materials.
Negotiate with vendors and contractors.
Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
Plan, organize, coordinate and direct the programs, services and activities related to facilities construction, modification, maintenance and operations.
Prepare oral and written reports and recommendations as assigned.
Read, interpret, apply, explain and learn to inter-relate engineering drawings, construction plans and specifications.
Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
Train, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work effectively with others to achieve common goals.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed in an office environment while sitting at a desk or computer workstation or outside with exposure to adverse weather conditions including sun, wind, rain and sleet. Sometimes exposed to adverse conditions involving extreme temperatures dirt, dust, steam, noise from machinery or equipment, uneven pavement and construction or maintenance equipment while inspecting the work sites of subordinates or contracted workers. Incumbents are subject to contact with others, frequent interruptions, and demanding timelines. Minimal environmental controls are required to assure health and comfort.
Incumbents regularly sit for long periods, walk or stand for extended periods, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, bend at the waist, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print, diagrams, schematics, and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 25 pounds.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to firstname.lastname@example.org.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m., Pacific Time, on the posting's Job Close Date, along with any required documents, in order to be considered for the position.
Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.