Description

West Virginia University Health Science Center is currently accepting applications for Senior Program Manager with the Office of Health Affairs

About the Opportunity

The Office of Health Affairs is seeking applications for a Senior Program Manager. This position will lead the coordination, improvement, and implementation of current and future initiatives associated with the office of health affairs. The successful candidate will communicate project plans internally and with external collaborative partners as required. West Virginia University’s Office of Health Affairs frequently engages in collaborative efforts with West Virginia’s Department of Health and Human Resources (DHHR). Ideal candidates will have work experience that aligns with the mission of DHHR’s Bureau for Medical Services, Bureau for Children and Families, Bureau for Behavioral Health and Bureau for Public Health.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year
• 18 sick days per year
(for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What you’ll do:

Provide mentorship of program staff as directed by the Assistant Director of Program Management
Assist in the development and delivery of program management trainings
Assist the Assistant Director of Program Management with performing PDMO quality control
May assume program director responsibilities for low-to-medium risk programs
Assist the Program Director and Principal Investigator in the planning and administering of program phase budgets, including controlling program expenses and resource effort management, and forecasting program phase residuals.
Apply project management methodology to manage high-risk, complex program phases
Assist with deliverable development and manage quality assurance processes through deliverable transmittal
Assist with process improvement projects to evaluate workflows, enhance productivity, efficiency, and quality related issues that impact overall performance as directed by PDMO Leadership
Responsible for managing and coordinating day to day productivity and task management in a complex, diverse and agile environment
Present analysis and recommendation to decision makers in an organized manner, including identifying strengths, weaknesses, opportunities, and threats to evaluate operational effectiveness
Provide proper support for all external collaborative and contracted partners as well as Health Affairs research partners
Utilize a network of relationships to collect and disseminate information, build support, and secure buy-in for desired outcomes
Use critical thinking skills to anticipate and mitigate roadblocks to delivery
Manage vendor relationships including management of the Request for Proposal Process, procurement of vendor scopes of work, reviewing proposals, and monitoring vendor activities to ensure vendor contract obligations are met following the processes and procedures of the PDMO
May develop executive presentations for stakeholder communications on strategic initiatives progress, risks and budget results, review and analyze operational reports, summarize findings
Drive strategic initiatives and manage internal and external relationships to ensure commitments are met, deadlines are realized and expectations are managed appropriately. May be expected to manage multiple initiatives simultaneously
Conduct or direct special projects as assigned. Acts in other matters and capacities as delegated by the Director of Program Development and Management and/or Assistant Director of Program Management
Monitor compliance and ensure adherence to all federal, state, WVU and PDMO policies and proced

Qualifications

Master's degree in Public Administration, Business, Computer Science, or a relevant field; Or an equivalent combination of education and experience.
Five (5) years of experience working with senior executives.
Demonstrated project management experience with exceptional organizational and time management skills.
Group facilitation, mediation and conflict resolution skills.
Skill in organizing resources and establishing priorities.
Strong ability to multi-task multiple projects at the same time.
Excellent attention to detail, flexible and adaptable to change.
Excellent English language oral and written skills.
Knowledge of project management principles, practices, techniques and tools.
Demonstrated ability to present information and respond to questions from groups or individuals.
Demonstrated ability to create and produce clear, concise paper and electronic documents.
Demonstrated ability to work in a multidisciplinary team environment and to coordinate participation of team members from various backgrounds.