Administrative Assistant 3

Louisiana Tech University

Ruston, LA

ID: 7092264
Posted: January 14, 2022
Application Deadline: Open Until Filled

Job Description

Thank you for your interest in Louisiana Tech University. Once you start the application process you will not be able to save your work, so ensure you have everything available to complete your application before you begin. Your application will not be considered if you do not complete the application in its entirety.

Job Description
ADMINISTRATIVE ASSISTANT 3

APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE.

*The State of Louisiana only accepts online applications. Paper applications will not be accepted. Resumes WILL NOT be accepted in lieu of a completed application. Any information about a job on your resume that was not included in the work history section of the online application cannot be used to evaluate your qualifications for the posted vacancy. Applications may be rejected if incomplete.*

CLOSING DATE: January 26, 2022 at 11:59 PM Central Time (US & Canada)

HOURLY RATE: $10.88

LOCATION: Ruston, LA

DEPARTMENT: College of Engineering – Chemical Engineering

JOB TYPE: Classified

FUNCTION OF WORK:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

LEVEL OF WORK:
Advanced.


SUPERVISION RECEIVED:
General from a professional, supervisor or manager.

SUPERVISION EXERCISED:

May supervise 1-2 lower-level personnel.

JOB DISTINCTIONS:
Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

EXAMPLES OF WORK:

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

SECRETARIAL
Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.