Director of Project Management

Saint Mary’s College of California

Moraga, CA

ID: 7090255 (Ref.No. 2688020)
Posted: December 6, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1603147
Location: CA 94556, CA
Department: Physical Plant
Closing: 12/12/2021 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

***NOTE: All new hires are required to provide proof of vaccination upon hire.

The Director of Project Management is responsible for all technical and administration matters pertaining to maintenance and construction projects which will be accomplished by contract, contract labor, or department personnel. Develops project scopes, determines appropriate method of accomplishment and prepares project request packages for approval. Researches and prepares project cost estimates, drawings, specifications. Monitors and tracks all projects assigned. Provides technical assistance required regarding these design and contracting efforts.

The Director of Project Management also directs the function of Meetings, Events, and Conference Services, fully integrating project management concepts in space management, revenue generation, and professional events/conference services.
1. Space Programing
  • Receives space programming change requests and manages the process of approval, identifies programming needs, coordinates the relocation process, and sources furniture and physical space reconfiguration.
  • Receives and processes all work requests determined for space reallocation or reprogramming. Develops project scope if needed through consultation with the requesting party and other staff members and recommends a method of accomplishment. Develops project programming cost estimates and develops project request forms and drawings.
  • Develops proposed Capital Project requests as needed in suggested project priority order, after consulting with applicable senior leadership, deans and directors.
  • Prepares special studies as needed.
    2. Estimating and Budgeting
  • Determines scope of projects required which pertain to the College's facilities or are infrastructure upgrades; develops project requesting documents, cost estimates and submits for inclusion in the Capital Projects Budgeting Process.
  • Prepares estimate packages complete with detailed material lists and labor estimates by trade.
  • Develops, prepares specifications for and monitors all service contracts. Inspects services provided for quality and adherence with specifications and certifies invoices for payment.
  • Initiates requests for coding adjustments, time, extensions and scope changes when required. Maintains complete project documentation records on all projects and provides periodic status briefings to the Vice President of Facilities Services.
  • Provides an updated monthly status of all funded projects in coordination with the Manager of Administration and the Controller.
    3. Project Management
  • Performs and accomplishes all facets of project management and inspection for all flexibility construction contracts and other projects as assigned. Processes change orders and certifies acceptance of these projects.
  • Prepares solicitation packages for selection of Architectural Engineering firms to design projects. Reviews design progress for adequacy in satisfying project scope and performs final review and acceptance of completed designs prior to bidding.
  • Monitors projects which will result in the addition, deletion or change in utilization of campus space and initiate action to have changes
    made in the Physical Space Inventory Report.
  • Assists the Director of Maintenance and Operations with the programming scheduling and control of all in-house work requirements. Accomplishes work programming, scheduling in the absence of the Director of Maintenance and Operations.
  • Represents the campus in all pre-design, pre-bid, preconstruction and progress review meetings regarding all funded contract projects.
  • Provides technical feedback & assistance to contracted design engineers, and architecture and engineering design firms personnel when required.
  • Monitors the progress of projects under construction and follows-up to ensure user satisfaction, quality control, and compliance within the budget.
    Provides technical guidance to trades personnel regarding maintenance and repair techniques, methods and materials as required.
    4. Meetings, Events, and Conference Services
    Responsible for the function of MECS and directly supervises the Associate Director. Works with the MECS team and other Facilities functions to build and maintain a robust conference services program. Directs major campus internal events (such as Presidential Debates, for example). Assists with prioritizing facilities to off-line for renovation while also working to maximize internal and external events.
    7. Other Duties as Assigned

    Experience and Qualifications

    REQUIRED: Engineering degree or equivalent relevant background and experience.

    Experience: (years required and applicable field of experience): Five years Facilities Management/Construction. Estimating/Project Management experience. Interpretation of specifications and blueprints, preparation of construction estimates is essential to this position.

    Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Excellent written and oral skills is required. Previous experience with project programming, budgeting. Working knowledge of building codes, fire and safety codes and requirements. Proven ability to maintain, manage and prepare reports and records essential. Prior experience in an automated work control environment desirable.

    Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: PREFERRED: Project Management Certification

    Other Requirements: (e.g. travel, weekend/evening work) Some evening and weekend work may be required based on project management needs as well as responding to campus emergencies.

    Supplemental Information
    Supplemental Information Application Instructions: Please apply online at
    Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

    1. A resume
    2. The name and contact information for three (3) professional references.
    3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

    Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

    College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

    Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

    Please apply online at

    We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.