Director Academic Resources

University of North Carolina at Pembroke

Pembroke, NC

ID: 7077490
Posted: April 21, 2021
Application Deadline: Open Until Filled

Job Description

Director Academic Resources

Division: Academic Affairs

Department: Academic Affairs Dept

Working Title: Director Academic Resources

Vacancy Type: Senior Academic and Administrative Officer

Min T/E Requirements:

Experience with electronic database development and management, such as Excel, FRS, Banner, or similar programs. Excellent written and oral communication skills; good listener; and good interpersonal ability. Good team player; ability to function/interact with a strong, aggressive, and enthusiastic leadership team and a broad internal constituency including faculty, administrators, and staff. A Master’s Degree in Business, Accounting, Management or closely related academic discipline.

FTE: 1

Salary Range: Commensurate upon Education and Experience

Hiring Range: Commensurate with Education and Experience

Position #: 2604

FLSA Status: Exempt

Months per Year: 12

Work Schedule:

Work Schedule Type:

Primary Purpose of Organization Unit:

Academic Affairs serves as the academic unit at UNC Pembroke. This unit consists of the four major academic schools/colleges, as well as Enrollment, University College, Honors College, The Graduate School, and several other support units on campus.

Primary Purpose of Position:

The Director of Academic Resources is responsible for and manages the academic resources for the Division of Academic Affairs. The Director provides planning and leadership in the collection, analysis, and interpretation of data, and provides significant administrative and managerial support, to the Provost, Associate Vice Chancellors, deans, directors, officers of the faculty, and members of the faculty (including staffs). Included in these resources are operating funds (from state and grant sources), personnel funds (faculty and staff positions; available dollars), and capital funds (repair and renovation; capital projects).

Job Description:

• Plan, direct, and implement fiscal procedures, methods, and systems of the Division of Academic Affairs, in compliance with university policies, and involving all sources of funds (state funds, endowment income, capital and repair/renovation funds, contract and grant funds), as well as monitor use of all instructional dollars

• Plan and recommend procedures for the salary, operating, and equipment budgets for the instructional units, the instructional support units, and the research functions of the university

• Integrate academic and fiscal planning in the development of new academic and service programs and the expansion of existing programs

• Responsibility for the management of the operational functions of academic budgeting, ensuring activities occur in a timely fashion, resources are managed efficiently, appropriate consultation is built into the activities

• Liaison with key university officials including the Vice Chancellor for Finance and Administration, Assistant Vice Chancellor of Human Resources, Director of Financial Planning and Budget, to ensure adherence to current policy and accurate installation of procedures

• Managerial consultant to the administration of the Division of Academic Affairs, including deans and directors, on matters of fiscal management and effective/efficient control, operation, and management of the academic budget function, instructional personnel matters, and administrative operations in general

• Consult with unit managers including deans, directors, other administrators, and other Vice Chancellors, in interviewing and application screening for faculty, managerial, and operational positions in their units

• Provide consultative support to the development of academic policy and the administration of EHRA personnel matters, as well as provide divisional leadership in matters related to employee relations within the Division of Academic Affairs and in collaboration with Human Resources

• Annual and biennial budget planning and execution; design development method for the annual budget request for the Division of Academic Affairs; observe/review the process, suggest revisions, initiate the process for collecting information related to proposals for funding

• Management of EHRA teaching positions and EHRA non-faculty positions; supervise transactions against all EHRA positions in the Division of Academic Affairs; analyze resources; review reports on available dollars; plan and recommend effective and efficient use of EHRA positions assigned to units in the university and the Provost's reserves

• Review data for positions proposed for SHRA, EHRA non-faculty, and Senior Academic/Administrator status; assemble information through HR for final ruling; implement and observe policy on EHRA faculty and non-faculty recruitment and selection procedures

• Manage staff resources; track availability of vacant positions; review and submit requests for appointment to Human Resources

• Manage the salary increase process; follow guidelines and manage the process for accounting for Academic Affairs salary increase funds available to the university; work with administrative officers to provide advice as to clarity of rules

• Collect and oversee data related to resources; coordinate, conduct research, and oversee development of special reports to a variety of constituents; initiate discussions with university officials concerning development of Academic Affairs policy.

This position is classified as Mandatory Personnel. Employees whose presence has been determined to be mandatory to University operations during certain types of adverse weather or emergency events.

Management Preference:

Strong preference for higher education administrative experience; knowledge of higher education policies and procedures.

Lic or Certifications Required by Statute or Regulation: N/A

Job Opening Date: 03/16/2021

Open Until Filled: Yes

Posting Category: Managerial/Non-Faculty Professional

Posting Number: EPA00511

Special Instructions to Applicants:

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable).

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

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