Mission Viejo, CA
ID: 7075756 (Ref.No. P0012900)
Posted: March 4, 2021
Application Deadline: Open Until Filled
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).
To plan, coordinate, implement, direct, manage, monitor, review and evaluate the programs, services, activities and operations of District-wide recruitment and employment services; coordinate assigned activities in coordination with other departments and outside agencies as appropriate; work collaboratively with others to accomplish District Human Resources goals and objectives; exercise leadership in identifying and recommending new practices and/or improvements to service area; provide highly responsible and complex administrative support to the Vice Chancellor of Human Resources; and perform a variety of other related duties as needed to address business needs and changing business practices.
To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation and quality services.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Executive Director of Human Resources and Employee/Employer Relations and/or designee of the Vice Chancellor of Human Resources (Vice Chancellor).
Exercises direction and supervision to staff as assigned.
Budget development, preparation, administration and control.
Conflict resolution and team building.
Information technology systems, functions and operations.
Interpersonal skills including tact, patience and diplomacy.
Modern office procedures, methods and equipment using computers and applicable software programs.
Oral and written communication skills.
Organization, operations, policies and objectives of a postsecondary education institution.
Pertinent federal, State and local laws, codes, and regulations, in particular as they relate to California Community Colleges.
Principles and practices of contemporary human resources management with in depth knowledge of recruitment practices.
Principles and practices of human resources administration and recruitment/employment services program development.
Principles and practices of shared governance.
Principles and practices of training, supervision and performance evaluation.
Principles of job classification and compensation.
Progressive discipline procedures and documentation.
State and federal laws, codes and regulations related to higher education administration, including the California Education Code and the California Government Code.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in the development, preparation and administration of budget, policies and procedures for human resources.
Assure the preparation, maintenance and retention of records, reports and files.
Collect, compile and analyze data.
Communicate effectively both verbally and in writing.
Compose concise, and deliver effective presentations.
Conduct research and prepare detailed reports of findings and recommendations.
Demonstrate a high energy level and a fair, decisive and innovative leadership style that centers on unquestioned integrity and ethics with a focus on teamwork and consensus building.
Demonstrate effective analytical, organizational and leadership skills.
Demonstrate evidence of, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physically challenged and ethnic backgrounds of students and employees.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Evaluate assigned programs and functions for ongoing improvement.
Exercise initiative and work independently with minimum administrative direction.
Innovate, solve problems and rapidly process information.
Interpret and apply applicable federal, State, and local policies, laws and regulations.
Interpret, apply and explain complex district policies, legal requirements and negotiated agreements.
Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.
Plan and organize work.
Plan, develop, organize, coordinate, administer, monitor, control and evaluate a wide variety of programs, services, operations, activities and personnel related to area of assignment.
Plan, organize and prioritize projects and workflow to meet timelines; effectively adjust assignments to meet changing deadlines.
Prepare oral and written reports and recommendations.
Relate effectively to people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
Select, supervise, train, develop and evaluate staff.
Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Use independent judgment and take initiative in solving problems and making decisions.
Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
A bachelor’s degree from an accredited college or university with major course work in human resources, business administration, public administration or similarly-related field.
At least four years of increasingly responsible human resource management and supervisory experience, including or supplemented by at least two years of recruitment experience in a public agency.
License or Certificate:
Valid California driver’s license.
Conditions of Employment:
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. The incumbent is subject to constant contact with others, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort; must be able to adapt to changing situations and demanding timelines. Often must attend afternoon or evening Board meetings as directed.
The incumbent regularly sits for long periods, walks short distances on a regular basis, travels regularly to various locations to attend meetings and conduct work; uses hands and fingers to operate an electronic keyboard or other office machines; speaks clearly and distinctly to provide information in person or on the telephone; sees to read fine print and operate computer; hears and understands voices over telephone and in person to exchange information and make presentations; and lifts, carries and/or moves objects weighing up to 10 pounds.
Duties and Responsibilities
Plan, develop, coordinate, implement, direct, manage, monitor, review, control and evaluate the programs, services, activities and operations of District-wide recruitment and employment services; and manage the development and implementation of District-wide goals, objectives and priorities related to assigned service area.
Participate in the development, implementation and ongoing administration of District personnel policies and procedures.
Exercise leadership and plan, coordinate, direct and implement, through subordinates, the work plan for assigned service area; assign and prioritize projects; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
Select, train, motivate, supervise and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Oversee District-wide recruitment activities and develop a cohesive recruitment plan that promotes and achieves District objectives of providing equal employment opportunity and is in compliance with State of California and federal laws and regulations.
Oversee and coordinate recruitment activities that promote the District and serve to attract qualified candidates, including District and college participation at job fairs, and development of marketing and recruitment materials, such as brochures, job announcements and advertisements.
Coordinate on-boarding activities; ensure District payroll department receives timely and accurate information on salary placement; and direct preparation of Board agenda items for personnel matters.
Provide research and reports as requested by the Vice Chancellor on matters involving classification, reclassification, organization, and compensation analysis; manage and direct activities that evaluate internal and external equity; and make recommendations for resolution of issues related to these functions.
Direct the development of class specifications for new positions and the periodic review, revision and/or replacement of class specifications and related salary range placement; and maintain and distribute class specifications as needed.
Assure the timely and accurate preparation and maintenance of personnel records; ensure accurate and efficient processing of employment transactions according to established legal and policy requirements; and ensure that confidentiality of information is maintained.
Assist in the development of the Office of Human Resources’ budget; and administer, monitor and control the budget for assigned area.
Maintain information related to assigned area as necessary; and prepare reports for internal and/or external reporting, including mandated State and federal reporting.
Stay current in State and national legislation that affects personnel practices related to assigned area; and analyze impact and provide appropriate reports and recommendations to the Vice Chancellor.
Provide staff assistance to the Vice Chancellor and conduct special studies as assigned; serve on a variety of committees at the discretion of the Vice Chancellor; and represent Human Resources to other departments and outside agencies as assigned.
Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of human resources; and recommend and incorporate new developments as appropriate.
Perform other related duties as assigned.
At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.