Business Manager III Supervisor

Rutgers University-New Brunswick

New Brunswick, NJ

ID: 7064913
Posted: February 26, 2020
Application Deadline: Open Until Filled

Job Description

Overview
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary
Rutgers, The State University of New Jersey, is seeking a Business Manager III Supervisor for The School of Environmental and Biological Sciences(SEBS).The Business Manager III Supervisor reports directly to the Director of Financial and Business Administration. Under general supervision, this position monitors the fiscal integrity of all assigned funding sources for SEBS and the New Jersey Agricultural Experiment Station(NJAES). As part of this reconciliation, this position prepares overall SEBS and NJAES actuals variance analyses monthly, quarterly, and at fiscal year-end.This position also managing a team of four staff covering twenty departments across SEBS and NJAES.

Among the key duties of this position are the following:
• Ensures all functions are performed accurately, thoroughly, within appropriate and relevant deadlines, and in compliance with all applicable policies and processes.
• Responsible for budget and financial oversight, procurement, payroll management, grant administration, accounting, travel and expense reimbursement and financial reporting.
• Acts as a key resource to Departments and advisor to the Executive Dean’s Office, developing an administrative team to enable the provision of excellent support to the faculty and staff of the department.
• Works with over twenty SEBS/NJAEs departments to communicate, adapt, implement and enforce accounting and grant management policies and procedures.
• Serves as a conduit for information sharing across departments, advocates for, and represents departments’ interests.
• Provides guidance to and assists Departments administrators.
• Acts as department’s first point of contact for SEBS/NJAES and RU policy implementation and compliance in the area of accounting, financial management and grant administration.
• Analyzes and reviews financial data, prepares financial statements and reports for both internal and external purposes, and resolves a diverse range of problems consistent with a comprehensive understanding of accounting in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulation and University policies and procedures.
• Acts a backup to the OFBA Business Manager III Supervisor who submits Federal Financial Reports (SF-425) for Cooperative Research Federal Programs which include Hatch, Multi-State, McIntire-Stennis, and Animal Health, funded by United States Department of Agriculture – National Institute of Food and Agriculture (USDA-NIFA). Funding for research appropriation is approximately $3.7M annually.
• Handles all financial related questions regarding Research appropriation programs from USDA-NIFA grant specialists as well as from the NJAES Office of Research Director’s Office.
• Works closely with the Rutgers University Grants and Contract Accounting division to confirm that letter of credit (draw-downs) matches actual expenditures for each Research Program: Hatch, Multi-State, McIntire-Stennis, and Animal Health.



 

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