Senior Buyer

Washburn University

Topeka, KS

ID: 7060279
Posted: September 11, 2019
Application Deadline: Open Until Filled

Job Description

Senior Buyer

The faculty and staff are the heart and soul of Washburn University. It is all of us together, engaging our students, that makes us who we are. And, together, we create a brighter future for our students and for the region. We are a public university, independently governed and state coordinated. Our 160 acre campus is one of the crown jewels of Topeka, Kansas with state of the art facilities. In fact, visitors often assume that we are a much more expensive private school rather than an affordable, public institution.

We want to recruit and retain the very best people and that is why we offer competitive wages and an excellent benefits program. At Washburn, we want you to have a dynamic and rewarding career along with a healthy work/life balance. For more information visit

Position Summary:

The Senior Buyer is responsible for the logistical strategic procurement of University goods and services, the request for proposal (RFP /RFI /RFQ ) processes, and the sourcing and vendor qualification. The Senior Buyer is accountable for providing strategic sourcing initiatives and contract recommendations to the University based on procurement knowledge. The position requires a high degree of experience with contract negotiations, vendor relationship management, researching and analyzing data in accord with University policy and procedures.

Essential Job Functions of Position:

• Advise University departments of University policies, regulations and procedures for the procurement of goods and/or services.

• Analyze purchase requisitions for accuracy.

• Follow proper procedures and policies to obtain purchase authorizations.

• Investigate and cultivate new sources for supplies and products.

• Develop specifications and requests for quotations/proposals to facilitate the procurement of goods and services that meet users’ requirements at the most reasonable cost.

• Solicit bids or proposals from responsible bidders according to University policy. Responsible for providing award recommendations to appropriate staff.

• Issue bid requests to potential vendors and suppliers.

• Review quotes and secure the most competitive bids.

• Identify and select vendors/suppliers using criteria such as quantity and quality of commodities, price, and delivery date.

• Determine the correct method to process purchase requisitions. (e.g., total cost, timeliness, competitive bidding, and existing contracts.)

• Place orders to procure requisitioned items or services.

• Process purchasing transactions according to local, state, and federal policies and procedures.

• Resolve problems with orders in an efficient and timely manner.

• Cross train with other staff to provide support as needed or in the absence of other staff.

• Perform additional job related duties as assigned or as appropriate.

Education and Experience:

Bachelor’s degree in business or public administration, procurement, accounting or a closely-related field. Four years of procurement experience.

Preferred: Procurement experience in a public or higher education setting.

Licenses, Certifications & Registrations:

Knowledge, Skills & Abilities:

Effective communication skills. Ability to multi-task, meet critical deadlines, and follow through on assignments. Proven ability to work well under pressure while maintaining accuracy and confidentiality. Demonstrated ability to develop and maintain professional relationships with a wide variety of constituents. Proficiency using Microsoft Office.

Preferred: Experience using automated financial systems such as Ellucian Banner.

Additional Requirements (e.g. Physical Demands):

Advertised Pay Information: Upper $40K's to Low $50K's

To apply, visit

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

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