Administrative Assistant II - High School Programs

The College of Southern Nevada

Las Vegas / Henderson, NV

ID: 7057130 (Ref.No. 1447117)
Posted: April 26, 2019
Application Deadline: Open Until Filled

Job Description

Administrative Assistant II - High School Programs

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your ON-LINE application, you may send them to Human Resources via email or fax to (702) 651-5778.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

About The College of Southern Nevada

Founded in 1971 and situated in the greater Las Vegas metropolitan area, CSN, as Nevada's largest college and one of the largest in the nation, operates in over 50 locations including 3 main campuses, as well as multiple sites and centers throughout the southern Nevada area. As a comprehensive, multi-campus community college, and the largest and most ethnically diverse institution in the state of Nevada, CSN educates over 50,000 students, including more than 14,000 non-credit students annually. Accredited by the Northwest Commission on College and Universities, CSN offers education opportunities in over 70 academic programs featuring more than 180 degrees and certificates, and several niche baccalaureate programs areas. CSN is proud to be a Hispanic Serving Institution and a Minority Serving Institution. The college creates opportunities and enriches lives with inclusive learning and working environments that support diversity and student success. CSN's mission ensures that the college serves the diverse educational needs of the communities and businesses within the southern Nevada service area. CSN is a growing and influential network that enables students, faculty, staff and alumni to advance personally, professionally and intellectually. Its vibrant network of people and programs creates lifelong benefits for all students. As the communities of southern Nevada continue to grow, CSN is committed to remain highly accessible to serve the diverse needs of an increasing population.

Position Summary

Under direct supervision, responsibilities for this position include but are not limited to:

• Assist and support the assistant director in conducting day-to-day operations in a timely and efficient manner. Screen the assistant director's calls as requested and assess the relative importance of each call. Take detailed messages for the assistant director. Perform special assignments upon the request of the assistant director. Convey information and explain college and departmental policies and objectives to internal and external entities. Assist with the organization of professional training, meetings, functions, and special events. Effectively support the assistant director with special projects and events that promote the mission, vision, and objectives of CSN and the Jumpstart Program.
• Coordinate and participate in preparation of the Jumpstart class schedule. Work closely with the Scheduling Office to ensure classes are created in a timely manner, proofing for corrections and updates as necessary. Maintain, update and track budget reports. Coordinate recruitment for adjunct faculty. Process the new recruits in Workday.
• Prepare and process all Jumpstart adjunct faculty contracts in WorkDay and any workload document preparation adhering to semester timelines. Work closely with each CSN department to obtain appropriate budget clearance and account numbers. Track various statistics as needed by each department chair, by working with CSN department's Administrative Assistant to verify budget information is accurate. Update and maintain the semester textbook list and provide it to the high schools before the semester begins.
• Order exams and textbook desk copies from CSN departments, Bookstore as required and provide them to the respective Jumpstart adjunct faculty, before the semester begins. Assist the assistant director in setting up the annual Jumpstart adjunct faculty orientation. Responsible for using purchasing card and following CSN rules and regulations regarding purchases.
• Maintain purchase card binder and complete monthly reconciliation following all deadlines. Organize materials for assistant director's signature and approval and accurately track the status of these documents and approvals via strong communication skills and in WorkDay, as needed. Support travel processes for the department including creation and tracking of travel requests, payment of registration costs and monthly mileage in WorkDay.
• Properly maintain inventory of supplies and resources for the Jumpstart Office. Create and generate printing requests, work requests as needed. Maintain and update semester-by-semester database of all current part-time Jumpstart faculty with complete and updated contact information and CSN assigned numbers, (NSHE ID and EID numbers), as required by laws, policies and administrative regulations.
• Maintain part-time Jumpstart faculty department files of collected syllabi, exams, quizzes and grade rosters for all faculty and classes as per NACEP accreditation requirements adhering to CSN timelines for retention. Develop and implement effective and efficient record keeping and record purging systems that align with CSN guidelines. Generate, maintain and disseminate various data reports every semester and annually. Identify professional development opportunities and participate in professional development training. Keep current in knowledge and skills to be able to perform all job elements. Stay current with WorkDay training.
• Other duties as assigned.

Required Qualifications

• Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications

• Nevada System of Higher Education (NSHE) prior work experience specifically in working with CSN, UNLV, UNR or any other NSHE institution.

Salary Range

Grade 25, Step 1 - Grade 25, Step 10

$32,990.40 - $47,710.80


Full-Time Equivalent

Required Attachment(s)

To be considered for this position, upload the following documents to your application:

• Resume /CV
• Cover Letter
• Unofficial College Transcripts (optional)

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.


CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit

About Us

The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.

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