Academic Resources Budget Manager

Saint Mary’s College of California

Moraga, CA

ID: 7055870
Posted: February 12, 2019
Application Deadline: March 8, 2019

Job Description

Academic Resources Budget Manager

Salary: $0.00 Annually

Job Type: Part-time

Job Number: 2015-1602153

Location: CA 94556, CA


Closing: 3/8/2019 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


Reporting to the Dean of Library and Academic Resources, the Academic Resources Budget Manager is responsible for managing the Library budget, ($3.5M). Works with the Dean of Academic Resources in the preparation, allocation and management of the annual budget. Works closely with heads of departments and fund managers to plan and implement their fiscal activities. Develops and implements budget management and monitoring processes to ensure a balanced budget throughout the fiscal year.Serves as the primary contact to the Comptroller's Office and departments in the Business Office. Understands campus fiscal processes and policies and fiscal and accounting best practices to ensure timely and accurate compliance.

1. Leadership and Management. Under the general direction of the Dean, plans, develops and controls fiscal year budgets and fund allocations. Works closely with Library department heads and fund managers to understand needs, spending patterns, approve and track expenditures, and solve problems. Ensures balanced budgets throughout the fiscal year. Serves as a member of the Dean's Academic Resources Cabinet.

Provides leadership and strong analytical skills in collaboratively creating, maintaining, and improving fiscal procedures and workflows in support of the Library's strategic goals.

2. Budget Management:

a. Coordinates with all Library department heads and fund managers to establish annual funding and tracking and accounting procedures to ensure balanced budgets and optimize expenditure activities. Develops and maintains appropriate reporting systems.

b. Serves as the Library's primay contact with all departments in the Business Office.

c. Together with the Head of Collection Management, manages and oversees $1.5M of funds for new Library materials, particularly establishing accurate tracking of funds for over 3,000 - 5,000 books, standing orders and media resources, 90K journals and over 200 databases, with over 5,000 orders and 1,000 invoices approved annually.

d. Collaborates with the Dean's administrative assistant to coordinate vendor contracts, purchase orders, and to process invoices.

3. Requests for Information:

Provides data analytics and reporting statistics to Library staff and external organizations' annual or bi-annual surveys.

4. Project Support:

Special projects, fundraising support, and assistance to the Dean as needed.

Experience and Qualifications:

Supplemental Information:

Application Instructions: Please apply online at

Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

A resume

The name and contact information for three (3) professional references.

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

Copyright ©2017 Inc. All rights reserved.


Apply Now

Please mention to the employer that you saw this ad on