Payroll Specialist, F/T (one or more positions)

District

Mission Viejo, CA

ID: 7050789 (Ref.No. P0004112)
Posted: April 13, 2018
Application Deadline: Open Until Filled

Job Description


Location
30-District
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


Summary Description:

Under general supervision from supervisory or management staff, performs the full range of technical tasks supporting the preparation, processing and auditing of District payroll; applies current federal and state regulations as well as county and District policies in the preparation of payroll; and provides specific payroll information to faculty, staff and students.


Knowledge of:

Pertinent federal, state, county and District laws, codes, regulations, policies and procedures.
Principles, practices and methods of accounting, auditing and financial record keeping.
School district payroll systems and procedures.
Public retirement systems as they apply to payroll processing.
Computer applications and software used in payroll processing.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.


Ability to:

Learn various software packages for implementation and application.
Perform difficult payroll work requiring independent judgment and initiative.
Interpret and apply federal, state and District policies, procedures, laws and regulations.
Maintain an accurate database for payroll reporting, related deductions and employee benefits.
Respond to inquiries and requests for information related to payroll and employee benefits.
Exercise good judgment and maintain confidentiality regarding critical and sensitive information, records, and reports.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Education/Training:

Equivalent to the completion of the twelfth grade supplemented by specialized training in payroll, accounting, bookkeeping or a related field.


Experience:

Two years of responsible payroll and/or accounting experience.


Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.


Work Environment:

Work is performed primarily in a standard office setting. At least minimal environmental controls to assure health and comfort.


Physical Demands:

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.


Additional Position Information:

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION: Complete and submit an application online at http://jobs.socccd.edu login page. INCOMPLETE applications will not be considered.

ALL SECTIONS of the application must be completed (do not state “see resume” and do not leave any blanks) .

    1. List all relevant experience in order beginning with the most recent.
    2. Specify assignment details for each job listed.
    3. Provide a minimum of three (3) professional references from either your current supervisor, previous supervisors, or colleagues and coworkers who can address your professional competency and practical skills.
    4. Please complete all required supplemental questions.
    5. Submission of a resume and cover letter are required.
    6. This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration your complete application, and all “REQUIRED” documents must be submitted electronically by the “INITIAL SCREENING DATE.” .

    All submitted materials become the property of the South Orange County Community College District and will not be returned, will not be copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring the application is complete when submitted. Any supporting application materials must reference the job opening ID number. “Please do not add photographs or confidential data (e.g. social security number, birth date, etc.) to your application package.”

    DEADLINE FOR APPLICATION: Application must be posted for the position and ALL requested materials must be received by the specified closing or initial screening date. Applications and supporting documents received after the closing deadline will not be accepted. Applications submitted via fax or email will not be accepted.

    NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

    PLEASE NOTE: This position is under the California Public Employees Retirement System (CalPERS). Anyone retired from CalPERS accepting employment with this District will be required to reinstate as an active member of CalPERS. Please contact CalPERS for additional information on reinstatement to an active member. Additionally, any active member of California State Teachers Retirement System (CalSTRS), who accepts employment with this District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.


    Duties and Responsibilities

    Audit and prepare payroll information and time reporting documentation; process and balance all adjustments and deductions; ensure accuracy and completeness of time sheets, data records and adjustment sheets; distribute, hold or cancel checks as necessary.

    Perform on-line computer terminal transactions to input, update and maintain employee payroll records, reports and files; research, calculate and process retroactive, manual or special salary payments.

    Collect and maintain absences reported from various departments; reconcile absence reports with monthly timesheets; analyze absences for compliance with policies and contact departments to resolve discrepancies.

    Execute a variety of complex computations involving gross pay, retirement, taxes, vacation, sick leave and other leave balances, voluntary deductions, and worker’s compensation payments.

    Calculate estimated salary advances based upon anticipated deductions, tax changes, salary modifications, terminations or other adjustments; maintain computerized payroll system with appropriate estimated salary amounts.

    Complete retirement enrollment forms for all PERS eligible employees; monitor retirement information and status reports; make adjustments regarding STRS eligible employees in conjunction with Orange County Department of Education Retirement Office.

    Respond to and research questions received from employees, outside agencies, District departments and other sources regarding payroll processing; assist management, department payroll coordinators, and other district staff in understanding payroll reporting documents, and time reporting procedures.

    Establish and maintain deadlines in accordance with Orange County Department of Education’s payroll processing policies and procedures; ensure coordination and reconciliation of payroll information with Office of Human Resources staff, payroll coordinators, and Information Systems and Services.

    Interpret policies and procedures from bargaining unit contracts, State Education Codes, Orange County Department of Education, retirement agencies, and the Office of Human Resources; respond to requests for information and assistance from employees, management, outside agencies and the public.

    Prepare and maintain accurate and up-to-date reports and records on assigned activities; ensure compliance with various federal, state and District policies, rules and regulations.

    Perform general clerical work; type a variety of letters, documents and requisitions; answer questions in person and over the phone.

    Perform related duties as required.







 

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